Home / For Educators / Schools Outside Edmonton - Science in Motion / Science in Motion Booking Information

Science in Motion Booking Information


If you would like to come to visit the TELUS World of Science in Edmonton, see our Educator page

Science in Motion bookings are organized around a three-day travel week (Tuesday to Thursday). For single or two-day bookings, we will need to book with other local schools to fulfil the three-day requirements for your area. Schools that arrange their own partner schools are eligible for a discounted rate. If you are unable to arrange a partnership, we are happy to help.

Requests can be made at any time for the current or the following school year. Bookings are based on a first come, first served system – all requests are considered, but not guaranteed.

To begin your booking request, please visit the SIM Programming Request Form.

Booking Information:

A full day of in-person programming includes four assembly presentations or four Traveling Nature Exchange programs. Travel charges are listed on the Program Fees page and are subject to change.

Facility Requirements:

  • Assembly Programs: A gymnasium or similar large gathering space must be designated for all assembly presentations. Libraries, classrooms or other small spaces are not appropriate for assembly presentations. The space assigned to the presenter must not be booked for any other use during the hour before the first presentation, and the hour after the last presentation of the day.
  • Traveling Nature Exchange Programs: A classroom or library can be used for the Traveling Nature Exchange. Please note, this program involves outside activities. Students and teachers should dress accordingly.

Payment Information:

  • Upon confirmation of presentation dates, a 50% deposit is due within 10 business days to secure the date(s).
  • Full payment of programs is due 14 days prior to presentation date.

Cancellation Policy:

  • Program cancellations received with 8 weeks notice or more will receive a full refund (less a $50 administration fee per presentation day booked)
  • Program cancellations received with less than 8 weeks notice will forfeit the 50% deposit
  • Program cancellations received with less than 14 days notice will result in the full program fee being charged
  • In the event TELUS World of Science is unable to present a program due to inclement weather or other unforeseen circumstances, a full refund will be issued if an alternate date is not available.

Fees and Payments:

  • The amount owing is shown on your booking confirmation.
  • Payment can be made by cheque, Visa, MasterCard, or direct deposit.
  • Cheques made payable to: Edmonton Space & Science Foundation. Please write your booking confirmation number on your cheques.
  • Visa or MasterCard payments can be phoned in to our Bookings Office at 780-451-3344. Contact our Bookings Team for direct deposit information.
  • Program fees are as published and are subject to change without notice.

For more information on booking your Science in Motion visit, contact the SIM team at sim@twose.ca

Frequently Asked Questions

Find answers to frequently asked questions about our programs outside of Edmonton here.

1. Are Education Outreach Specialists (SIM Instructors) fully vaccinated?

Yes! All TELUS World of Science – Edmonton staff and volunteers are fully vaccinated against COVID-19.

2. Do you offer virtual programs?

Yes, we offer standalone Virtual School Programs, taught by our skilled educators remotely to your class. The SIM team also offers SIM Science Week programs – four days of 45-minute themed sessions complete with fun science challenges.

3. Do you offer in-person programs?

Yes, the SIM Team will be traveling to schools again starting in April 2022, subject to any AHS guidelines and COVID-19 restrictions. The team will be traveling with our new Traveling Nature Exchange program as well as Assembly Presentations. To request a date, fill out the SIM Programming Request Form.

4. How many students can participate in a program at once?

  • For virtual programs, we allow 30 students per class.
  • For in-person Assembly Presentations, one cohort or 50 students can attend at once. This may change as COVID restrictions are adjusted.
  • For in-person Traveling Nature Exchange, one class of up to 30 students can participate at once.

5. How far in advance do I need to book a virtual program?

Virtual programs need to be booked four (4) weeks in advance.

6. What is the process for booking an in-person SIM visit to my school?

  • As soon as you know you’d like the SIM team to visit your school, fill out the SIM Programming Request Form. This form will ask for dates and times that you’d like us to visit.
  • Once we have received several request forms, we start scheduling our travelling weeks, taking into account school locations and preferred times for the visit. When we have your week scheduled, we’ll contact you to let you know when we’re coming.
  • At that time, we’ll send you a final confirmation letter and invoice. We’ll get in touch the week before our visit to check in and make sure you’re ready for us!

7. When do I have to pay for my booking?

  • You need to pay your booking fees in full within 10 days of receiving your confirmation letter.
  • Payment can be made by accessing a secure payment link, Visa or Mastercard, Direct Deposit or cheque.
  • If you have questions about your payment, please contact the Bookings office at 780-451-3344

8. What is your cancelation policy?

  • A booking can only be canceled by emailing our Bookings department at bookings@twose.ca.
  • You can cancel a virtual program with no penalty by giving us 3 weeks’ notice or more. If you cancel with less than 3 weeks’ notice, the full program fee will be charged.
  • You can cancel your in-person SIM visit by giving us 3 weeks’ notice or more. Your booking will be refunded less an Administration Fee of $10 per program on your booking. If you cancel with less than three weeks’ notice, the full program fee will be charged for all programs on your booking.
  • If a school must cancel due to unforeseen circumstances (i.e., COVID-19 outbreak, school closure):
    • Bookings can be rescheduled to a future date during the school year.
    • If the booking is not rescheduled, the booking will be refunded in full, less the $10.00 administration fee.

9. What can I expect when the SIM team visits my school in person?

  • We’ll arrive 45-60 minutes before the first program of the day. One adult is required to meet us when we arrive so that we can access the room(s) where we’re presenting our programs and get set up.
  • The room(s) you provide for us needs to be reserved for our programs for the hour before the first program all the way to the hour after the last program of the day. Because we’re bringing a lot of program supplies with us (some that require special handling), we can’t have any other programs or classes in the room throughout the day.

10. I still have questions after reviewing this FAQ and your Booking Policies. Who do I contact?

  • For specific questions about SIM programming, call the SIM office at 780-452-9100 ext. 2250 or by email at sim@twose.ca.
  • For booking questions, contact the Bookings Office at 780-451-3344 or via email at bookings@twose.ca.
    • Bookings Office hours: Monday to Friday - 9:00 a.m. until 5:00 p.m.; Closed Saturday, Sunday, and Holidays.